February 08, 2011 Regular Council Meeting

Rural Municipality of Daly
Minutes: Regular Council Meeting
February 08th, 2011

The Regular Meeting of the Council for the month of February was held in the Council Chambers of the RM of Daly at Rivers, Manitoba on Tuesday, February 08th, 2011.

Members Present:
Deputy Reeve: Rod Veitch;
Councillors: Dave Falkevitch; Shane McLeod; Ian Dyer; Larry Fast; Rod Veitch
CAO Lorne Green
Absent: Reeve Evan Smith, Councillor Sam Wurtz:

1. CALL TO ORDER

Deputy Reeve Rod Veitch called the meeting to order at 10:12 a.m.


2. ADOPTION OF AGENDA

RESOLUTION NO. 11-016
McLeod - Fast
Be It Resolved That the Agenda for the meeting be adopted with the addition of Delegation at 11:00 am.
CARRIED

3. ADOPTION OF MINUTES

a) Regular Meeting – January 11th, 2011

RESOLUTION NO. 11-017
Fast - Dyer
Be It Resolved that the minutes for the January 11th, 2011 Regular meeting be adopted.
CARRIED

4. MATTERS ARISING FROM THE MINUTES

a) Manitoba Highways – property inquiry
b) Elton –water line agreement

5. DELEGATIONS

a) Peter Heath - Subdivision

Mr. Heath presented a proposal to subdivide out a yard site from his quarter section to separate his business from the farm property. Council was concerned that access to the farm property is maintained.

6. ACCOUNTS AND FINANCE

a) Financial Statement – no statement was available due to account conversions.

b) Approval of cheques

RESOLUTION NO. 11-018
Fast - McLeod
Be It Resolved That the List of Cheques Issued, as represented by cheque numbers 1245 to 1285 plus direct payroll withdrawals for a total amount of
$152,041.12 be approved.
CARRIED

c) Accounts Payable

RESOLUTION NO. 11-019
Falkevitch - Dyer
Be It Resolved That Council authorize the list of proposed payments in the amount of $23,626.18 plus indemnities of $2304.50 for a total payment of $25,930.68.
CARRIED

Deputy Reeve Veitch left the meeting due to possible conflict on the next item. He appointed Councillor Falkevitch to act in his absence.

d) Veitch Electric – well light invoice

RESOLUTION NO. 11-020
McLeod - Fast
Be It Resolved That Council authorize payment of $354.90 including taxes to Veitch Electric for installing a new yard light at the municipal well.
CARRIED

Deputy Reeve Veitch rejoined the meeting and assumed the chair.

e) Westcon Invoice

f) MMAA Memberships – Donna and Lorne

RESOLUTION NO. 11-021
Falkevitch - Dyer
Be It Resolved That the fee for CAO Lorne Green’s membership in the MMAA, in the amount of $200.00 be paid; and
Be It Further Resolved That the fee for 2010 membership in the MMAA for Assistant CAO Donna Chacun, in the amount of $190.00 be paid.
CARRIED

7. COMMUNICATIONS

a) General Correspondence Folder
b) Alvin Lepp - letter
c) Premier Flood forcast release
d) Water Stewardship - Drainage licencing information
e) Leanne Rowat – request for flood information
f) Manitoba Habitat Heritage Corporation

8. GENERAL BUSINESS

a) MMAA course – letter writing

RESOLUTION NO. 11-022
Falkevitch - Dyer
Be It Resolved That CAO Lorne Green and Assistant CAO Donna Chacun be authorized to attend the Letter writing Workshop in Brandon on Friday May 27, 2011 and that the registration fees plus expenses be paid;
CARRIED

b) Office of the Fire Commissioner – 2010 building permits

c) Red Cross – letter of understanding

RESOLUTION NO. 11-023
Dyer - Fast
Be It Resolved That Council authorize Reeve Smith to sign a Letter of Understanding with the Canadian Red Cross to provide Registration and Inquiry services in the event of a disaster.
CARRIED

d) Dallas Murray – 2011 Animal Control Agreement

RESOLUTION NO. 11-024
Dyer - McLeod
Be It Resolved that Council of the RM of Daly authorize the agreement with Dallas Murray for animal control services for 2011.
CARRIED

e) Gravel Tenders

RESOLUTION NO. 11-025
Falkevitch - Dyer
Be It Resolved That the Council of the Rural Municipality of Daly call for tenders for the gravelling of municipal roads for 2011; gravel to be hauled from stockpiles; Aspen Pit and Crown Pit; work to be completed by July 31, 2011; lowest or any tender not necessarily accepted.
Tenders to close on March 07th, 2011 at 4:00 p.m.
CARRIED

f) MMAA Annual Conference

RESOLUTION NO. 11-026
Dyer - Fast
Be It Resolved That CAO Lorne Green and Assistant CAO Donna Chacun be authorized to attend the Annual Manitoba Municipal Administrators’ Association Conference and banquet to be held May 01st to May 04th, 2011 in Brandon, and that the registration fees plus expenses be paid;
CARRIED

g) MWSA seminar

RESOLUTION NO. 11-027
Falkevitch - McLeod
Be It Resolved That the RM of Daly authorize interested members of council to attend the Manitoba Weed Supervisors Association seminar on March 16, 2010, in the Carberry Community Hall with mileage and expenses being paid.
CARRIED

h) Planning Conference

RESOLUTION NO. 11-028
Falkevitch - Dyer
Be It Resolved That the RM of Daly authorize Councillor Dave Falkevitch to attend the Manitoba Planning Conference from March 9-11, 2011, in Winnipeg with all expenses being paid.
CARRIED

i) Wage Review – In Camera

RESOLUTION NO. 11-029
Dyer - McLeod
Be It Resolved That the Council meet as a Committee of the Whole and go into in camera to discuss Employee Matters and that these matters remain confidential.
CARRIED

RESOLUTION NO. 11-030
Dyer - McLeod
Be It Resolved That the Council move out of in camera as a Committee of the Whole and continue with the meeting.
CARRIED

RESOLUTION NO. 11-031
Falkevitch - Dyer
Be It Resolved That Council authorize the following salary and benefit adjustments for Chief Administrative Officer Lorne Green: 3.5% increase effective January 01, 2011.
CARRIED

RESOLUTION NO. 11-032
Fast - McLeod
Be It Resolved That Council authorize the following salary and benefit adjustments for Assistant Chief Administrative Officer Donna Chacun: 3.5% increase effective January 01, 2011.
CARRIED

RESOLUTION NO. 11-033
McLeod - Fast
Be It Resolved That Council authorize the following salary adjustment for municipal employee Byron McMurachy: $0.50 per hour increase effective January 01, 2011.
CARRIED

RESOLUTION NO. 11-034
Dyer - Falkevitch
Be It Resolved That Council authorize the following salary adjustment for municipal employee Richard Allen: $0.50 per hour increase effective January 01, 2011.
CARRIED

9. BY-LAWS

No by-laws were presented

10. COMMITTEE & COUNCIL REPORTS

Councillor McLeod
- Reported on Library Board meeting. A letter will be forthcoming outlining needs of the library.

Councillor Falkevitch
– Reported that some culverts may need cleaning before spring run off.

Councillor Dyer
– Reported that he has communication with Mr. Gudbranson regarding his road.

Councillor Veitch
– Reported that public works department is working on refurbishing road barricades

11. CAO REPORT

- Woodworth Pipeline meeting – Feb 10, 2011 – Committee meeting 10:30am - General Meeting 1:00 pm.
- CDC meeting – Thursday night
- Ralph Mawer is still concerned about beavers in the valley. CAO will check to see if this is a municipal problem or a private landowner issue.

12. ADJOURNMENT

RESOLUTION NO. 11-035
Falkevitch - Dyer
Be It Resolved That the meeting be adjourned at 2:11 pm:
CARRIED


All of the above resolutions were passed unanimously unless otherwise stated.


______________________________
Reeve

______________________________
Chief Administrative Officer